Job Description

• Overhaul quotes – Initial review of contract requirements for overhaul. Once asset is received, review of inspection report for cost calculation estimating labor as well as new cost for scrapped parts.
• Aftermarket spare parts quotes and order entry for our Distributor Pioneer as well as Navy direct.
• Order status and official delinquency notifications advising why we are late and recovery dates.
• Reporting of Government Property – From arrival, induction, then shipment
• Scrap Reporting – Once we have shipped an overhaul pump, all parts deemed scrap are reported into a Government portal. Reporting includes calculating individual cost for each part as well as researching FSC codes. Once reported and demil codes rec’d, coordinate with Quality DCMA scheduling for SCRAP witness.
• Government Transportation – Once orders are ready to ship, this role handles all transportation requests through multiple portals for all Government orders. We also enter the Government Receiving Reports into their portal and request approval of reports from DCMA. Once approved, we handle all invoicing
• Answer Customer technical questions and field calls to Engineering when applicable.
• RMA’s for overhaul, repair or warranty of non-Navy direct customers.
• Audits for Government Property.
• Weekly calls with Application Engineer and larger customers.
• Milestone invoices.

CANDIDATE REQUIREMENTS

Knowledge Skills & Abilities

• Experience with Government contracts and understanding of government requirements and regulations
• Understanding of government packing/shipping requirements a plus
• Proficient excel experience
• Two years previous administrative assistant or clerical experience and/or training
• Excellent verbal communication skills
• Ability to multi-task
• Detail oriented

Education & Experience

• High School Diploma or GED

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