Job Description
We are seeking an exceptional Executive Assistant to support our visionary CEO and offer secondary assistance across departments. This role requires a proactive and highly organized professional who thrives in a fast-paced, high-profile environment, ensuring seamless operations for our executive team.
Key Responsibilities: - Elite Executive Support: Serve as the CEO's trusted right hand, managing complex scheduling, extensive travel arrangements (airline tickets, luxury hotel accommodations, ground transportation, etc.), and calendar management with unparalleled precision.
- Departmental Coordination: Plan and execute high-impact events and strategic meetings, ensuring every detail aligns with our brand’s excellence.
- Administrative Excellence: Oversee general administrative and accounting tasks, streamlining processes to ensure optimal efficiency. Provide exceptional management of email communications and sensitive correspondence.
- Operational Mastery: Continuously support calendar organization, detailed travel plans, expense management, event registrations, and comprehensive meeting preparation.
- Relationship Management: Act as a polished representative for the CEO, handling communications with discretion and professionalism. Interface confidently with internal and external VIP clients and partners.
- Detail-Driven Organization: Anticipate needs, foresee potential issues, and proactively mitigate them, ensuring no detail is overlooked and no opportunity missed.
- CEO Liaison: Work closely with the CEO’s on-the-ground team to maintain seamless collaboration. Become the CEO's strategic memory and guiding force, keeping him focused on leading the business rather than managing it.
- Trusted Advisor: Use sound judgment and maintain the highest level of confidentiality when dealing with proprietary information.
Reporting Structure: - Report directly to the Director of Operations & CEO.
- Occasionally assist senior-level staff, team members, and key external collaborators in line with our mission and goals.
Our Ideal Candidate Brings: - Flexibility & Adaptability: Ability to pivot effortlessly as priorities shift.
- Unwavering Accountability: A proactive mindset, owning responsibilities and swiftly addressing any challenges.
- Continuous Learner: An eagerness to embrace new skills and insights, always striving for personal and professional growth.
- Proactive Visionary: A forward-thinking approach, always staying several steps ahead to optimize processes.
- Hands-On Spirit: Willing to dive in and support wherever needed, serving as an essential member of our close-knit team.
- Impeccable Attention to Detail: A meticulous eye for anticipating and addressing the needs of the business.
Essential Skills & Experience: - Education: Some college experience (2 or 4 years preferred).
- Experience: At least 4 years in high-level administrative support roles.
- Tech Savvy: Proficient in G-Suite, Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, and preferred software such as Asana, Slack, HubSpot, DocuSign, and Zoom.
- Interpersonal Excellence: Extraordinary ability to connect and build relationships with key stakeholders, both internally and externally.
- Organizational Guru: Adept at seamlessly prioritizing and managing multiple projects with exceptional attention to detail.
Work Schedule & Expectations: - Availability: Predominantly Monday to Friday, working closely with the CEO at his residence alongside the team.
- Flexibility: Must be available for occasional weekend commitments and flexible to adjust hours based on international travel and time zone variations.
- Critical Responsiveness: Flexibility and adaptability are non-negotiable, given the dynamic nature of our CEO’s schedule.
Our Core Values How we hire and grow..
- Do the Right Thing
- Pursuit of Excellence
- Team First
- Figure it Out Attitude
- Have an Abundant Mindset
- Have a Sense of Humor
Other Benefits: - Paid Time Off
- Dental Insurance
- Vision Insurance
- Other
Job Tags
Work at office, Monday to Friday, Flexible hours, Shift work,