Executive Assistant to Co-CEO's at Tech Firm (Blockchain) Job at C-SUITE ASSISTANTS, New York, NY

V1gvV3oyanpPeDdTTVNRSnhKeXpGaGVqN0E9PQ==
  • C-SUITE ASSISTANTS
  • New York, NY

Job Description

A successful blockchain company that has 35 employees is looking for an Executive Assistant to support the C0-CEOs. The firm has a tight-knit culture, with a start-up environment, and has been growing (recently went from 20-35 employees). The role is hybrid: Tues, Wed, Thurs in office, Mon and Fri remote. The office is downtown-Broadway near Union Square. The job will be dynamic, and your work will be constantly changing. This is a unique opportunity to work closely with executives in a fast-paced, innovative industry. You'll have significant influence on the company's success as it scales, shape the in-person office culture, and help define how the executive team operates. Plus, you will work with leaders who are friendly, refreshing and down-to-earth. Casual attire OK.

About the Job:

  • Vet and prioritize the CEOs’ emails and draft responses
  • Prepare and follow up on meetings. Ensuring that the executives have the needed materials before and after meetings, and follow through with everyone involved.
  • Manage to-do lists and emails to ensure that commitments and correspondence are followed through.
  • Process information & documents. Critical documents that land in exec inboxes are actioned appropriately, stored in the right places, or forwarded along to the relevant team members.
  • Personal support: Help the CEOs with personal lives, including ordering food, dog-watching, booking important appointments, etc.
  • Planning and executing internal and external meetings and events
  • Prepare and edit correspondence, reports, and presentations
  • Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties
  • Proactively manage daily calendar, identifying and mitigating potential conflicts
  • Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
  • Schedule internal and external meetings
  • Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
  • Process expense reports

About You:

  • Minimum of 3 years of experience in a related support position
  • Background at a tech firm
  • BA/BS from a college or university
  • Experience using Google Suite, Calendly, Hubspot, Slack
  • Experience using Telegram, Superhuman, DocuSign, Notion, Todoist and Slack a plus
  • Dynamic and proactive comfortable in a fast-paced environment.
  • Polished, professional demeanor
  • Proactive go-getter; no task is too big or too small
  • Outstanding communication skills

Salary, Benefits (medical, dental, vision) Paid Vacation

Job Tags

Casual work, Remote job,

Similar Jobs

Springboard Healthcare

Travel CT Technologist (Radiology/Cardiology) Job at Springboard Healthcare

Job Description Springboard Healthcare is seeking a travel CT Technologist for a travel job in Bellevue, Washington. Job Description & Requirements ~ Specialty: CT Technologist ~ Discipline: Allied Health Professional ~ Start Date: 12/29/2025~ Duration:...

Yancey Bros. Co.

Assistant Rental Store Manager Job at Yancey Bros. Co.

 ...Description Job Description Who We Are: From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts and service. From Caterpillar heavy... 

Encompass Health Rehabilitation Hospital of Scottsdale

Registered Nurse (RN) - Benefits Start Day One Job at Encompass Health Rehabilitation Hospital of Scottsdale

 ...Registered Nurse Career Opportunity Hiring Night Shift: Full-Time, Part-Time, and PRN Encompass Health: Where Nursing Meets Heart, Home, and Healing Are you seeking a nursing career deeply rooted in purpose, close to your heart and home? Encompass... 

FMI

Performance Analyst Job at FMI

 ...strategies, strengthen their businesses, and achieve their goals in a rapidly changing world. FMIs Performance Practice is seeking a high-energy, self-motivated analyst to join our consulting team. In this role, you will engage in a range data analytics activities to... 

Terraces of Boise - a HumanGood community

Maintenance Tech-3 / Plumber Job at Terraces of Boise - a HumanGood community

$30/hr Tuesday - Saturday 8am-4pm The Maintenance Technician/Plumber performs skilled work in the specialized and preventive care, repair, and maintenance of heating and air conditioning systems and building systems and equipment. A day in the life may include:...