Executive Assistant to Co-CEO's at Tech Firm (Blockchain) Job at C-SUITE ASSISTANTS, New York, NY

V1gvV3oyanpPeDdTTVNRSnhKeXpGaGVqN0E9PQ==
  • C-SUITE ASSISTANTS
  • New York, NY

Job Description

A successful blockchain company that has 35 employees is looking for an Executive Assistant to support the C0-CEOs. The firm has a tight-knit culture, with a start-up environment, and has been growing (recently went from 20-35 employees). The role is hybrid: Tues, Wed, Thurs in office, Mon and Fri remote. The office is downtown-Broadway near Union Square. The job will be dynamic, and your work will be constantly changing. This is a unique opportunity to work closely with executives in a fast-paced, innovative industry. You'll have significant influence on the company's success as it scales, shape the in-person office culture, and help define how the executive team operates. Plus, you will work with leaders who are friendly, refreshing and down-to-earth. Casual attire OK.

About the Job:

  • Vet and prioritize the CEOs’ emails and draft responses
  • Prepare and follow up on meetings. Ensuring that the executives have the needed materials before and after meetings, and follow through with everyone involved.
  • Manage to-do lists and emails to ensure that commitments and correspondence are followed through.
  • Process information & documents. Critical documents that land in exec inboxes are actioned appropriately, stored in the right places, or forwarded along to the relevant team members.
  • Personal support: Help the CEOs with personal lives, including ordering food, dog-watching, booking important appointments, etc.
  • Planning and executing internal and external meetings and events
  • Prepare and edit correspondence, reports, and presentations
  • Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties
  • Proactively manage daily calendar, identifying and mitigating potential conflicts
  • Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
  • Schedule internal and external meetings
  • Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
  • Process expense reports

About You:

  • Minimum of 3 years of experience in a related support position
  • Background at a tech firm
  • BA/BS from a college or university
  • Experience using Google Suite, Calendly, Hubspot, Slack
  • Experience using Telegram, Superhuman, DocuSign, Notion, Todoist and Slack a plus
  • Dynamic and proactive comfortable in a fast-paced environment.
  • Polished, professional demeanor
  • Proactive go-getter; no task is too big or too small
  • Outstanding communication skills

Salary, Benefits (medical, dental, vision) Paid Vacation

Job Tags

Casual work, Remote job,

Similar Jobs

Perkins Restaurant & Bakery

Restaurant and Bakery Kitchen Manager Job at Perkins Restaurant & Bakery

 ...Perkins Restaurant & Bakery At Perkins Restaurant & Bakery our employees are part of the Perkins extended family and the families we serve. And you'll be responsible for making special days memorable and everyday meals something extraordinary. At Perkins where we've... 

Top Level Promotions

Work from Home Office Support Assistant Job at Top Level Promotions

 ...multiple industries. This entry-level position includes full training for qualified candidates. Depending on your skills and interests...  ...remote position ~ Flexible hours (part-time or full-time)~ Paid training included ~ Entry-level position with advancement... 

Noblesoft Solutions

Python Developer (Jacksonville) Job at Noblesoft Solutions

 ...REQUIREMENTS: Experience with unit testing, release procedures, coding design and documentation...  ...Information Technology solutions using Python Responsible for documentation of the...  ...reviews and maintenance of internally developed applications, evaluation and performance... 

Grow West

Driver (Class C) Job at Grow West

 ...Job Title: Delivery Driver (Class C) Division: All Reports To: Dispatcher FLSA Status: Non-Exempt Special Notes: This role will...  ...to obtaining the license. Summary: Drives a delivery truck including light duty, heavy duty, flat bed or tanker and delivers... 

Clarifi Staffing Solutions

Student Health Nurse (RN) - Elementary | IL Job at Clarifi Staffing Solutions

 ...Elementary School Nurse (RN) | Illinois | Immediate Opening Make a meaningful difference where it matters mostsupporting the health...  ...environment, and the chance to be a vital part of a student-centered school community. As the Elementary School Nurse,...