Executive Assistant to Co-CEO's at Tech Firm (Blockchain) Job at C-SUITE ASSISTANTS, New York, NY

V1gvV3oyanpPeDdTTVNRSnhKeXpGaGVqN0E9PQ==
  • C-SUITE ASSISTANTS
  • New York, NY

Job Description

A successful blockchain company that has 35 employees is looking for an Executive Assistant to support the C0-CEOs. The firm has a tight-knit culture, with a start-up environment, and has been growing (recently went from 20-35 employees). The role is hybrid: Tues, Wed, Thurs in office, Mon and Fri remote. The office is downtown-Broadway near Union Square. The job will be dynamic, and your work will be constantly changing. This is a unique opportunity to work closely with executives in a fast-paced, innovative industry. You'll have significant influence on the company's success as it scales, shape the in-person office culture, and help define how the executive team operates. Plus, you will work with leaders who are friendly, refreshing and down-to-earth. Casual attire OK.

About the Job:

  • Vet and prioritize the CEOs’ emails and draft responses
  • Prepare and follow up on meetings. Ensuring that the executives have the needed materials before and after meetings, and follow through with everyone involved.
  • Manage to-do lists and emails to ensure that commitments and correspondence are followed through.
  • Process information & documents. Critical documents that land in exec inboxes are actioned appropriately, stored in the right places, or forwarded along to the relevant team members.
  • Personal support: Help the CEOs with personal lives, including ordering food, dog-watching, booking important appointments, etc.
  • Planning and executing internal and external meetings and events
  • Prepare and edit correspondence, reports, and presentations
  • Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties
  • Proactively manage daily calendar, identifying and mitigating potential conflicts
  • Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
  • Schedule internal and external meetings
  • Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
  • Process expense reports

About You:

  • Minimum of 3 years of experience in a related support position
  • Background at a tech firm
  • BA/BS from a college or university
  • Experience using Google Suite, Calendly, Hubspot, Slack
  • Experience using Telegram, Superhuman, DocuSign, Notion, Todoist and Slack a plus
  • Dynamic and proactive comfortable in a fast-paced environment.
  • Polished, professional demeanor
  • Proactive go-getter; no task is too big or too small
  • Outstanding communication skills

Salary, Benefits (medical, dental, vision) Paid Vacation

Job Tags

Casual work, Remote job,

Similar Jobs

Axiom Software Solutions Limited

Front End Lead Developer Job at Axiom Software Solutions Limited

 ...Role: Front End Lead Developer Location: Bolingbrook IL Onsite Position Type: Contract Job description: We are seeking...  ...Experience with GraphQL for API integration Proficiency in Node.js and understanding of SSR concepts Familiarity with Agile methodologies... 

GMC of Goshen

Detailer Job at GMC of Goshen

DetailerStart Your Career with Bob Loquercio Auto GroupAre you detail-oriented, dependable, and looking for a role with long-term growth potential? At Bob Loquercio Auto Group, we provide hands-on training, modern equipment, and a supportive team environment to help... 

Centerra Group

Armed Security Officer Job at Centerra Group

 ...Job Description POSITION SUMMARY Security guard officers protect personnel, facilities, property and equipment of the client, in support of missions approved at the local, state, or federal level. All security guard personnel will be required to maintain specified... 

JBS USA Holdings, Inc.

QA SUPERVISOR Job at JBS USA Holdings, Inc.

 ...products to assure that quality assurance standards are achieved. a. Plans and assigns work of team. b. Responsible for scheduling QA technicians to assure proper coverage. c. Responsible for Kronos in the QA Department. d. Maintains discipline, morale, and... 

DePaul University

Public Safety Officer Job at DePaul University

$1,000 bonus for anyone who completes the 6 month introductory period. The pay is 22.00/hour. The Highlights Public Safety Officers detect and prevent crime and enforce all laws and University rules and regulations, preserving the peace, protecting life and property...