Executive Assistant to Co-CEO's at Tech Firm (Blockchain) Job at C-SUITE ASSISTANTS, New York, NY

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  • C-SUITE ASSISTANTS
  • New York, NY

Job Description

A successful blockchain company that has 35 employees is looking for an Executive Assistant to support the C0-CEOs. The firm has a tight-knit culture, with a start-up environment, and has been growing (recently went from 20-35 employees). The role is hybrid: Tues, Wed, Thurs in office, Mon and Fri remote. The office is downtown-Broadway near Union Square. The job will be dynamic, and your work will be constantly changing. This is a unique opportunity to work closely with executives in a fast-paced, innovative industry. You'll have significant influence on the company's success as it scales, shape the in-person office culture, and help define how the executive team operates. Plus, you will work with leaders who are friendly, refreshing and down-to-earth. Casual attire OK.

About the Job:

  • Vet and prioritize the CEOs’ emails and draft responses
  • Prepare and follow up on meetings. Ensuring that the executives have the needed materials before and after meetings, and follow through with everyone involved.
  • Manage to-do lists and emails to ensure that commitments and correspondence are followed through.
  • Process information & documents. Critical documents that land in exec inboxes are actioned appropriately, stored in the right places, or forwarded along to the relevant team members.
  • Personal support: Help the CEOs with personal lives, including ordering food, dog-watching, booking important appointments, etc.
  • Planning and executing internal and external meetings and events
  • Prepare and edit correspondence, reports, and presentations
  • Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties
  • Proactively manage daily calendar, identifying and mitigating potential conflicts
  • Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
  • Schedule internal and external meetings
  • Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
  • Process expense reports

About You:

  • Minimum of 3 years of experience in a related support position
  • Background at a tech firm
  • BA/BS from a college or university
  • Experience using Google Suite, Calendly, Hubspot, Slack
  • Experience using Telegram, Superhuman, DocuSign, Notion, Todoist and Slack a plus
  • Dynamic and proactive comfortable in a fast-paced environment.
  • Polished, professional demeanor
  • Proactive go-getter; no task is too big or too small
  • Outstanding communication skills

Salary, Benefits (medical, dental, vision) Paid Vacation

Job Tags

Casual work, Remote job,

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