Executive Assistant to Co-CEO's at Tech Firm (Blockchain) Job at C-SUITE ASSISTANTS, New York, NY

V1gvV3oyanpPeDdTTVNRSnhKeXpGaGVqN0E9PQ==
  • C-SUITE ASSISTANTS
  • New York, NY

Job Description

A successful blockchain company that has 35 employees is looking for an Executive Assistant to support the C0-CEOs. The firm has a tight-knit culture, with a start-up environment, and has been growing (recently went from 20-35 employees). The role is hybrid: Tues, Wed, Thurs in office, Mon and Fri remote. The office is downtown-Broadway near Union Square. The job will be dynamic, and your work will be constantly changing. This is a unique opportunity to work closely with executives in a fast-paced, innovative industry. You'll have significant influence on the company's success as it scales, shape the in-person office culture, and help define how the executive team operates. Plus, you will work with leaders who are friendly, refreshing and down-to-earth. Casual attire OK.

About the Job:

  • Vet and prioritize the CEOs’ emails and draft responses
  • Prepare and follow up on meetings. Ensuring that the executives have the needed materials before and after meetings, and follow through with everyone involved.
  • Manage to-do lists and emails to ensure that commitments and correspondence are followed through.
  • Process information & documents. Critical documents that land in exec inboxes are actioned appropriately, stored in the right places, or forwarded along to the relevant team members.
  • Personal support: Help the CEOs with personal lives, including ordering food, dog-watching, booking important appointments, etc.
  • Planning and executing internal and external meetings and events
  • Prepare and edit correspondence, reports, and presentations
  • Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties
  • Proactively manage daily calendar, identifying and mitigating potential conflicts
  • Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
  • Schedule internal and external meetings
  • Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
  • Process expense reports

About You:

  • Minimum of 3 years of experience in a related support position
  • Background at a tech firm
  • BA/BS from a college or university
  • Experience using Google Suite, Calendly, Hubspot, Slack
  • Experience using Telegram, Superhuman, DocuSign, Notion, Todoist and Slack a plus
  • Dynamic and proactive comfortable in a fast-paced environment.
  • Polished, professional demeanor
  • Proactive go-getter; no task is too big or too small
  • Outstanding communication skills

Salary, Benefits (medical, dental, vision) Paid Vacation

Job Tags

Casual work, Remote job,

Similar Jobs

Toll Brothers

2026 Internship Program: Social Media and Public Relations Intern Job at Toll Brothers

 ...well as social media savvy, superb interpersonal skills, strong proofreading skills, and solid organizational skills are required....  ...retaining some of the best professionals in the industry! APPLY ONLINE TODAY! Toll Brothers is committed to ensuring equal employment... 

ClearanceJobs

TITLE 32 AIRPLANE PILOT Job at ClearanceJobs

 ...National Guard/h2pThis position is located at unit level in the Air National Guard (ANG) Aviation Wing, Operations Group at flying units in the ANG. Its paramount purpose is to pilot a unit-equipped (UE) airplane. In addition to piloting responsibilities, performs... 

Jewel-Osco

Warehouse Order Selector Associate Job at Jewel-Osco

 ...Jewel-Osco - JobID: 664238 [Warehouse Associate / Package Handler] As an Order Selector at Jewel-Osco, you'll: Select full-case grocery, frozen and/or other perishable products using a voice-controlled system; Palletize cases and prepare pallets to ship to your local... 

Terra Contracting Inc

Heavy Equipment Mechanic Job at Terra Contracting Inc

 ...Job Overview Are you an experienced Heavy Equipment Mechanic with the skills to keep a hardworking fleet field-ready? Terra Contracting Inc. is searching for a skilled and proactive mechanic to join our team. In this vital role, you'll maintain, repair, and diagnose... 

Pride Health

Billing Coordinator Job at Pride Health

 ...Job Description Job Title: Billing Coordinator Location: New York City, NY 10017 Contract Duration: 13 Weeks Shift: 5x8 hours...  ...Required Skills & Experience: Two to three (2-3) years of Medical billing experience required, including knowledge of Medicare,...