Executive Assistant to Co-CEO's at Tech Firm (Blockchain) Job at C-SUITE ASSISTANTS, New York, NY

V1gvV3oyanpPeDdTTVNRSnhKeXpGaGVqN0E9PQ==
  • C-SUITE ASSISTANTS
  • New York, NY

Job Description

A successful blockchain company that has 35 employees is looking for an Executive Assistant to support the C0-CEOs. The firm has a tight-knit culture, with a start-up environment, and has been growing (recently went from 20-35 employees). The role is hybrid: Tues, Wed, Thurs in office, Mon and Fri remote. The office is downtown-Broadway near Union Square. The job will be dynamic, and your work will be constantly changing. This is a unique opportunity to work closely with executives in a fast-paced, innovative industry. You'll have significant influence on the company's success as it scales, shape the in-person office culture, and help define how the executive team operates. Plus, you will work with leaders who are friendly, refreshing and down-to-earth. Casual attire OK.

About the Job:

  • Vet and prioritize the CEOs’ emails and draft responses
  • Prepare and follow up on meetings. Ensuring that the executives have the needed materials before and after meetings, and follow through with everyone involved.
  • Manage to-do lists and emails to ensure that commitments and correspondence are followed through.
  • Process information & documents. Critical documents that land in exec inboxes are actioned appropriately, stored in the right places, or forwarded along to the relevant team members.
  • Personal support: Help the CEOs with personal lives, including ordering food, dog-watching, booking important appointments, etc.
  • Planning and executing internal and external meetings and events
  • Prepare and edit correspondence, reports, and presentations
  • Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties
  • Proactively manage daily calendar, identifying and mitigating potential conflicts
  • Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
  • Schedule internal and external meetings
  • Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
  • Process expense reports

About You:

  • Minimum of 3 years of experience in a related support position
  • Background at a tech firm
  • BA/BS from a college or university
  • Experience using Google Suite, Calendly, Hubspot, Slack
  • Experience using Telegram, Superhuman, DocuSign, Notion, Todoist and Slack a plus
  • Dynamic and proactive comfortable in a fast-paced environment.
  • Polished, professional demeanor
  • Proactive go-getter; no task is too big or too small
  • Outstanding communication skills

Salary, Benefits (medical, dental, vision) Paid Vacation

Job Tags

Casual work, Remote job,

Similar Jobs

Perkins Restaurant & Bakery

Restaurant and Bakery Kitchen Manager Job at Perkins Restaurant & Bakery

 ...Perkins Restaurant & Bakery At Perkins Restaurant & Bakery our employees are part of the Perkins extended family and the families we serve. And you'll be responsible for making special days memorable and everyday meals something extraordinary. At Perkins where we've... 

Enterprise Bank and Trust

Resolution Management Officer Job at Enterprise Bank and Trust

 ...large construction company that employs local people, our goal is to help businesses succeed and our communities thrive. With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, were strong, growing and committed to supporting... 

Terra Contracting Inc

Heavy Equipment Mechanic Job at Terra Contracting Inc

 ...Job Overview Are you an experienced Heavy Equipment Mechanic with the skills to keep a hardworking fleet field-ready? Terra Contracting Inc. is searching for a skilled and proactive mechanic to join our team. In this vital role, you'll maintain, repair, and diagnose... 

The Prairie School

Substitute Teacher: 2025-2026 School Year Job at The Prairie School

 ...Description Job Description During the school year, the Substitute Teacher will take the place for the primary teacher during their...  ...Possess evidence of other adequate preparation, background, or experience as determined by the Division Head. Manage the classroom... 

HMSA

Pharmacy Performance Analyst Job at HMSA

 ...runs ad hoc analyses. Provides business insight to other internal departments when working on cross-functional initiatives. Performs advanced analytics incorporating techniques like advanced statistics, ML, predictive modeling, and cohort matching. Cross-Functional...