Executive Assistant to Co-CEO's at Tech Firm (Blockchain) Job at C-SUITE ASSISTANTS, New York, NY

V1gvV3oyanpPeDdTTVNRSnhKeXpGaGVqN0E9PQ==
  • C-SUITE ASSISTANTS
  • New York, NY

Job Description

A successful blockchain company that has 35 employees is looking for an Executive Assistant to support the C0-CEOs. The firm has a tight-knit culture, with a start-up environment, and has been growing (recently went from 20-35 employees). The role is hybrid: Tues, Wed, Thurs in office, Mon and Fri remote. The office is downtown-Broadway near Union Square. The job will be dynamic, and your work will be constantly changing. This is a unique opportunity to work closely with executives in a fast-paced, innovative industry. You'll have significant influence on the company's success as it scales, shape the in-person office culture, and help define how the executive team operates. Plus, you will work with leaders who are friendly, refreshing and down-to-earth. Casual attire OK.

About the Job:

  • Vet and prioritize the CEOs’ emails and draft responses
  • Prepare and follow up on meetings. Ensuring that the executives have the needed materials before and after meetings, and follow through with everyone involved.
  • Manage to-do lists and emails to ensure that commitments and correspondence are followed through.
  • Process information & documents. Critical documents that land in exec inboxes are actioned appropriately, stored in the right places, or forwarded along to the relevant team members.
  • Personal support: Help the CEOs with personal lives, including ordering food, dog-watching, booking important appointments, etc.
  • Planning and executing internal and external meetings and events
  • Prepare and edit correspondence, reports, and presentations
  • Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties
  • Proactively manage daily calendar, identifying and mitigating potential conflicts
  • Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
  • Schedule internal and external meetings
  • Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
  • Process expense reports

About You:

  • Minimum of 3 years of experience in a related support position
  • Background at a tech firm
  • BA/BS from a college or university
  • Experience using Google Suite, Calendly, Hubspot, Slack
  • Experience using Telegram, Superhuman, DocuSign, Notion, Todoist and Slack a plus
  • Dynamic and proactive comfortable in a fast-paced environment.
  • Polished, professional demeanor
  • Proactive go-getter; no task is too big or too small
  • Outstanding communication skills

Salary, Benefits (medical, dental, vision) Paid Vacation

Job Tags

Casual work, Remote job,

Similar Jobs

Staffing the Universe

Salesforce Project Manager-Jacksonville, FL or Remote Job at Staffing the Universe

 ...Salesforce Project Manager Location: Jacksonville, FL or Remote Duration: 06 Months Rate: DOE US Citizens and Green Cards are Preferred. Job Description: We are looking for a Salesforce Project Manager to help manage the migration of a legacy web application... 

Clearance Jobs

Sign Language Interpreter Job at Clearance Jobs

 ...Reasonable Accommodation Services has an immediate opening for Sign Language Interpreters to provide interpreting and transliterating services for...  ...will:/ppProvide reasonable accommodations by using American Sign Language (ASL) to facilitate communication between D/... 

Rocky Mountain Laboratories

Payment Posting Supervisor (Client Bill Pay & Automation) Job at Rocky Mountain Laboratories

 ...matter expert for posting logic, reconciliation, and workflow improvement. Keywords: Payment Posting, Client Bill Pay, AdvancedMD (AMD), ERA, EDI Enrollment, Revenue Cycle, Automated Payment Posting, Medical Billing, Laboratory Billing, Reconciliation, Remittance... 

Cleo

Customer Success Manager Job at Cleo

 ...Customer Success Manager Remote - US What You Will Be Doing Uphold Cleo's Customer Success strategy and processes, ensuring that 100% of interactions are accurately recorded and follow-ups are scheduled. Oversee the customer lifecycle, from launch... 

Vorkis Knows What Employer Wants

Angular developer Job at Vorkis Knows What Employer Wants

 ...We are seeking a skilled and motivated Experienced Angular Developer to join our team. As a key member of our development team, you will...  ...Nice to Have: Knowledge of back-end technologies (e.g., Node.js, Java Spring Boot). Experience with unit testing frameworks...