Our client, a mission-based financial services firm headquartered in Boston, is looking to hire an Executive Assistant to provide impeccable support for their Managing Partner. This person should have experience supporting a C-level executive within financial services. They should be able to work independently as well as a part of a team. This role will be in office Monday through Thursday and will require a 24/7 mentality.
RESPONSIBILITIESManagecomplex personal and professional calendars, ensuring seamless scheduling across multiple time zones
Arrange all business related domestic and international travel including VISA and passport needs
Prepare, track, and submit detailed expense reports
Draft, format, and manage correspondence, documents, and presentations
Handle document management tasks, including filing, copying, and scanning as needed
Serve as primary liaison with boards and stakeholders
Coordinateall aspects of private aviation, including charter bookings, flight itineraries, ground transportation, and in-flight preferences
Handlehigh-level personal errands, reservations, gifting, and event planning with discretion and attention to detail
Oversee household staff and vendors, including scheduling, contract negotiation, and quality control
Maintainconfidential records and sensitive information with the utmost discretion and professionalism
Provide24/7 availability for urgent matters and last-minute travel or scheduling changes
Over 10 years of experience providing administrative support or in a related capacity
Exceptional verbal and written communication skills
Highly detail-oriented, organized, and reliable
Proactive with a strong sense of initiative
Trusted to maintain confidentiality and exercise sound judgment
Capable of working independently while also being a collaborative team player
Warm, approachable, and professional demeanor
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