Job Description

Job Description

Job Description

Overview

Hiring: Executive Assistant to President and CEO

Hours: 8 am-4pm, Monday - Friday

Location: Newburyport, MA

Salary: $70k-72k annually

Benefits:

*Eligible starting the first day of employment*

• Medical, Dental, Vison
• Flex Spend Account
• Short & Long Term Disability
• Life Insurance
• 403b Plans
• Up to 140+ hours of PTO available (must be eligible)
• Sign On bonus
• Tuition Reimbursement

Job Summary:

The Executive Assistant provides advanced administrative and clerical support, Front Desk Reception coverage, as well as project assignments for the President & CEO. Performs a broad range of administrative tasks involving sensitivity and discretion. Interacts with all organizational levels. Exercises independent judgment and confidentiality in the performance of all work responsibilities.

Responsibilities:

• Working on a one-on-one basis with the President & CEO, prepares and distributes written correspondence and internal documents to include: memos, letters, grant requests, and other documents, as requested
• Assist Leadership team with needed process/project/clerical support
• Maintains up-to-date internal and external databases of contacts, mailing and distribution lists
• Designs and prepares complex documents, spreadsheets, charts
• Schedules and organizes internal and external meetings to include contact with meeting participants, confirmation of schedules, etc., invitation distribution, arrangement of refreshments and/or special equipment
• Attends Board and Leadership meetings as required, and takes and distributes meeting minutes
• Creates, posts and distributes employee communication material, as directed by the President & CEO
• Updates and maintains correspondence and technical support, associated with the company website, Facebook, and related portals. Ability to make independent decisions on content.
• Effectively interacts and communicates with the Turning Point, Inc. Board of Directors, management, employees, vendors and other external contacts
• Coordinates and manages company and Board events including finding a location, catering, preparing materials, enlisting help, and securing donations. Attends the events to provide support for a successful event
• Responsible for developing and executing fundraising strategies and events to support our organization’s goals
• Manages multiple projects with minimum supervision; exercises an appropriate level of judgment on the completion of tasks and follows through on issues in a timely manner
• Handles a broad range of confidential issues
• Screens phone calls and voice mails and assists the President & CEO with prioritization of daily deliverables, as required
• Provides coordination and administrative support for special projects as assigned
• Additional duties as assigned

Requirements:

• Associate Degree in Business Administration or related field or the equivalent
• At least (5) five years of administrative assistant experience working with a senior executive in a one-on-one working relationship
• Advanced knowledge of Microsoft Office, including Word, Excel, and PowerPoint as well as Outlook and/or Google email
• Strong interpersonal, written, and verbal skills
• Significant attention to detail, follow-through, and organizational skills
• Ability to work independently with minimal supervision, prioritize and take initiative
• Demonstrated ability to exercise discretion, confidentiality, and sound judgment in decision making/problem-solving
• Must be able to work additional hours with some infrequent weekend work, as required for special events and/or projects

Our Mission

Turning Point, Inc. is a non-profit organization that is committed to providing exceptional services to individuals with intellectual and developmental disabilities. Turning Point, with its team of dedicated employees, strives to teach, empower and encourage the individuals to be self-confident and to make positive contributions to their communities. In doing so, we remain committed to providing a safe and healthy environment on their journey.

Our Values

We believe in empowering our individuals to be the best people they can be. We provide the finest staffing and managerial oversight to ensure the safety of our individuals and offer our staff the proper development tools and training to help them succeed.

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