Job Description

Job Description

Job Purpose Summary: Responsible for the administration, coordination, and evaluation of the Human Resources functions. Provide support to the Company’s leaders to promote communication and a positive Company culture.

Responsibilities:

• Annually reviews and makes recommendations to Executive Management for improvement of Company's policies, procedures, and practices on personnel matters.
• Maintains knowledge of industry trends and employment legislation and ensures Company's compliance.
• Responsible for Company compliance with Federal and State legislation pertaining to all personnel matters.
• Communicates changes in Company personnel policies and procedures and ensures proper compliance is followed.
• Assists Executive Management in the annual review, preparation and administration of Company wage and salary program.
• Coordinates and/or conduct exit interviews to determine reasons behind separation.
• Consults with legal counsel as appropriate, and/or as directed by the Managing Director on personnel matters.
• Works directly with department managers to assist them in fulfilling their responsibilities on personnel matters.
• Recommends, evaluates, and participates in staff development for the Company.
• Develop and maintain a human resources system that meets Company personnel information needs.
• All hiring, disciplinary actions, and terminations will be directed by this position. Terminations require the Managing Director’s approval.
• Coordinate completion of all unemployment compensation paperwork submitted to the Department of Labor. Attend all hearings with appropriate staff.
• Supervises any department personnel directly to ensure all responsibilities in their job description are being met.
• Responsible for Company compliance with Federal and State legislation pertaining to all personnel matters.
• Assist in communicating changes in Company personnel policies and procedures to employees and ensure proper compliance is followed.
• Responsible for managing the hiring process of employees in all departments.
• Assist in the review of documentation to ensure all required onsite records and reports are completely accurate and submitted by established procedures. (personnel files)
• Administer Company benefits, track all benefits, Cobra, and ensure the Company meets all ACA regulations.
• Conduct new hire orientation, ensure all paperwork is completed properly. Support the other department managers during the orientation process i.e. Safety, Fleet, Operations, etc.
• Keep an accurate log of employee PTO, flextime and input the information into the schedule tracking calendar and the PTO spreadsheet.
• Make sure employee I-9 records are in compliance, file electronically through E-Verify and store them in the I-9 binders.
• Gather necessary information from department managers to accurately fill out employee disciplinary action forms. Assist department managers in administering disciplinary actions.
• Assist and support the investigation of safety incidents including Worker’s Compensation, accidents, and incidents.
• Work with the Safety Manager to manage all L&I, OSHA, etc., complaints.
• Conduct reviews of employee evaluations prior to being administered, and ensure reviews are being conducted constructively, with ample information.
• Complete EEO reviews as necessary and attend all required audits.
• Perform various EEO trainings, and document EEO trainings.
• Work with department managers to ensure job descriptions are accurate and up to date, as necessary.
• Maintain employee census.
• Post job ads, screen applicants, and perform interviews. Provide managers with candidate feedback.
• Create a working atmosphere that promotes openness and a high level of enthusiasm and morale in the office and the field.
• Lead any Succession planning initiatives and compile documents.
• Participate in a wide variety of special projects and compile a variety of special reports.
• Communicate with co-workers, management, clients, and others in a courteous and professional manner.
• Conform with and abide by all regulations, policies, work procedures and instructions.
• Conforms to all safety rules and uses all appropriate safety equipment.
• Support and assist the HR activities of all US companies under the parent umbrella.
• Compile all necessary documentation and information on any HR reporting required and requested by Global and/or leadership.

Skills:

• Computer skills – proficient knowledge of word, excel, e-mail and internet.
• Customer Service – responds promptly to customer needs, responds to requests for service and assistance from internal and external customers; meet commitments.
• Oral Communication – proficient in the skill of negotiation; speaks clearly in positive and negative situations; responds well to questions; participates in meetings.
• People Skills – focus on solving conflict, not blaming; maintain confidentiality; listen to others without interrupting; keep emotions under control; remain open to others’ ideas and try new things or processes.
• Written communication – write clearly and informatively; edit work for spelling and grammar; present numerical data effectively; ability to read and interpret written information.
• Ability to follow directions in an accurate and expedient manner.
• Above average organizational skills must be able to multi-task and prioritize.
• Elevated level of attention to detail.
• Must be able to maintain professionalism no matter the stress level of the different departments.
• Strong managerial abilities.

Qualifications:

• Bachelor’s degree in human resources or equivalent working experience.
• Computer skills
• Basic language and mathematical skills
• Reasoning ability
• Be willing to travel as needed.

Confidentiality:

• The position requires a prominent level of confidentiality. Issues, concerns, or general business should not be discussed with other departments or outside of the Company.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to stand, sit, walk, and do any other moderate activity of typical office personnel. Employee may be required to go to an active job site or remote barrier yard.

Work Environment:

• While performing the duty of this job, the employee will be working in a typical office environment. Employee may be required to go to an active job site or remote barrier yard.

This is a general overview of the essential duties of the position. The Company may assign related additional duties to individual employees consistent with policy and collect bargaining agreements.

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