Job Description

Overview

JOB GOAL: Responsible for performing a variety of technical clerical work preparing and maintaining student attendance data and demographic statistics in an assigned school using a variety of computer databases and systems. This includes keying and auditing data to ensure accuracy of all student data required by the state and federal Department of Education (DOE) and the district.

Responsibilities

• Collect data required to maintain systems supporting transcripts, grade reporting, rank-in-class, student scheduling, school master schedule, instructors file, special needs, LPAC/Bilingual, immunization, social security/state ID numbers, city and state and country of birth, language surveys, college entry codes, dropout recovery, and student demographic data.
• Verify the accuracy of all processed data, recognize discrepancies, and take corrective action in support of district and court reporting requirements.
• Complete input documents, and maintain and update the student database via electronic data transmission, including the school instructor file, student demographic and enrollment data, and grade reporting.
• Enter the course master of all courses offered on campus and input into the database.
• Request, pick up, and distribute all student database products to appropriate school offices and/or personnel.
• Communicate and work with other offices within the building, school district, and other school districts.
• Plan and schedule tasks, taking into consideration school priorities and the departmental calendar.
• Implement and maintain a recordkeeping system for documentation of new and current staff members, security roles in current student information system, and staff emails and photos.
• Oversee proper reporting and recordkeeping related to student attendance and enrollment, including transfers, withdrawals, statistical reports, and census cards.
• Ensure the maintenance of adequate and accurate student records regarding end of year procedures for students and staff.
• Collect and perform data entry tasks for all student data required by the state and federal Department of Education (DOE) and the district.
• Establish, collect, organize, and maintain data pertaining to assigned clerical tasks and compose departmental reports.
• Assist with the resolution of minor routine administrative and operational situations.
• Performs other related duties as assigned.

Note: On-site attendance is an essential function of this position.

Supervisory Responsibility

None.

Minimum Requirements

Knowledge, Skills & Abilities

• Ability to read and interpret documents including, but not limited to, safety rules, operations instructions, and procedure manuals.
• Knowledge of and ability to execute advanced principles of office administration and systems, office technology, and workflow.
• Knowledge of and ability to execute advanced office procedures, including filing systems, recordkeeping systems, business correspondence, and reporting formats.
• Advanced knowledge of computer operating techniques related to administrative and financial recordkeeping, databases, text processing, reporting, and presentations.
• Proficiency with all Microsoft 365 products as well as ERP (Lawson or similar system), and applicable HR information systems.
• Ability to advance several simultaneous assignments, with close attention to schedules and deadlines.
• Ability to work independently, with little direction exercising good judgment.
• Ability to maintain confidentiality when working with confidential, privileged, and sensitive records, materials, and information.
• Ability to perform basic mathematics functions and maintain accurate data records.
• Strong problem solving and critical thinking skills.
• Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media.
• Excellent time management skills and ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes.
• Ability to establish and maintain collaborative working relationships with all stakeholders.

Education, Training & Experience

• High School diploma
• 2 years of clerical experience with high competency in office software

OR

• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position.

Certificates, Licenses & Registrations

• N/A

Preferred Qualifications

• Associate degree
• Experience working in a fast-paced urban school district or comparable governmental/public sector work

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Information Technology

Industries

• Primary and Secondary Education
• Education Administration Programs
• Government Administration

Job Tags

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